Criminal Clerk of Court

by | Feb 6, 2023 | Employment

human resource application without letterhead

Job Classification:                  Full-time, Regular

Location:                                 Turtle Mountain Tribal Court

Immed. Supervisor:                Chief Clerk of Court

Departmental Supervisor:      Chief Judge

Salary:                                     $18.00 – $20.00

Opening Date:                        March 13, 2023

Closing Date:                          March 24, 2023

The primary duty of a clerk of court is to monitor all criminal cases and perform a variety of difficult, complex, and confidential duties that ensure the effective administrative of justice.  The clerk of court also oversees the criminal court operations and functions; serves as courtroom clerk; prepares and processes necessary materials and documents and provides information regarding court programs, policies, and procedures.

Duties and Responsibilities:

  • First and foremost, upholding the laws of the Turtle Mountain Tribal members by adhering to the Tribal Code, Constitution, Court Rules, Court Procedures and the Clerk’s Code of Conduct, and Adhering to and maintaining to the Oath of Confidentiality for all information at all times on/off the job.
  • Acknowledging and adhering to the internal Chain of Command including but not limited to any and all requirements under the Personnel Policy and Procedures Manual.
  • Maintaining the integrity and professionalism of the Cou1t by conducting themselves in a manner becoming of an officer of this Court.
  • Serves as a knowledgeable resource for information regarding Court policies, procedures, objectives, and operational functions in the assigned area.
  • Responds to inquiries in person and by telephone by providing information utilizing judgment, knowledge, and interpretation and refers those making inquiries to appropriate source(s) as necessary.
  • Receives, compiles, and organizes information for the preparation of documents, records, reports, and correspondence as assigned.
  • Composes confidential correspondence, documents, and reportss;
  • Physically files various pleadings, depositions, exhibits, and other documents in open court;
  • Prepares, enters, serves, and processes judgments, orders, findings and recommendations, decrees, and warrants.
  • Processes and delivers bond information and forfeitures;
  • Performs a full range of legal clerical work in processing cases before the Court;
  • Maintains electronic or physical court docket and permanent files;
  • Types and prepares a variety of documents for the Cou1t including minutes of court hearings, trials, and proceedings;
  • Records and maintains a permanent minute record of Court proceedings and hearings; enters dispositions of hearings;
  • Maintains and prepares jury lists and jury information;
  • May collect, prepare, mark, and maintain exhibits for the Court;
  • Prepares court calendar; must calendar all criminal Court events; coordinates with other departments to adjust schedule to verify accuracy of hearing schedule and department; notifies interested patties of changes in the calendar;
  • Pulls and reviews electronic or physical case files prior to hearings; verifies that electronic or physical files are complete; prepares electronic or physical files for Court proceedings including preparing sheets for each file and checking files for appropriate documents/pleadings and settings;
  • Delivers physical files to appropriate personnel;
  • Maintains jury list and assists in the jury selection process;
  • Performs case data entry on a daily basis; performs case maintenance for statistical reporting purposes; compiles data from hearings, continuances, and other scheduled events;
  • Must become CJIS/NCIC certified to accurately compile and enter data into the system.
  • Accurately filing, scheduling, recording and docketing legal transactions in the Criminal Department that consist of complaints, wan-ants, and extraditions.
  • Scheduling cases m1d furnishing appropriate notices to releva11t parties pursuant to applicable Code sections and policies for all criminal arraignments, jury trials, judge trials, and pre-trials.
  • Work closely with the Tribal Prosecutor, Public Defender, Probation, and Corrections.
  • Collect and log all bonds received at1d returned.
  • Assisting with switchboard duties as needed.
  • Must properly receipt incoming fines, fees and bonds, through the Tribal Court Database; must report any mistakes made to the Tribal Court Database to the proper supervisor for recording and correction.
  • Required to be cross-trained in all divisions and will be required to substitute for absent clerk as needed.
  • May require work beyond regular· business hours.
  • Performs administrative support duties for a judge; setting cases for hearings and setting appointments with the judges.
  • Other job-related duties as assigned by supervisor.

 Qualifications:

  • Must possess a two (2) year related degree with administrative support experience.
  • Must pass a Federal, State and Tribal background check with no criminal offenses.
  • A high level of personal integrity, professionalism and belief in upholding the oath of confidentiality.
  • Familiarity with various forms of computer software including Microsoft Word, Outlook Express, Microsoft Outlook, Microsoft Access and Microsoft Excel.
  • Interpersonal communication skills.
  • Must have a valid North Dakota Drivers License and vehicle insurance.
  • Must be able to attend local and out-of-state training as directed by Supervisor.
  • Ability to multi-task and manage on-the-job stress in a professional manner.
  • Must submit to and pass drug testing prior to starting and continue with random testing throughout employment.
  • A clean criminal background with no prior record is mandatory.

How to apply:         (Submit completed application to):

Mail:

Personnel Department

Turtle Mountain Band of Chippewa

P.O. Box 900

Belcourt, ND 58316

Email:

jarvis.decoteau@tmbci.org

lori.monette@tmbci.org

For more information please contact Elaine Nadeau, Lori Monette, or Jarvis Decoteau at 701-477-2600.

 The Human Resource Staff will not be responsible for incomplete applications

 Indian Preference Statement

 Candidates for employment or career advances shall be hired, trained, and promoted without regard to race, color, religion, sex, national origin, age or personal, political or religious beliefs.  However, preference shall be given in hiring in the following order between equally qualified candidates who are:

 

  1. Enrolled Member Veteran (10 points to be given to enrolled member veterans in screening process as follow: (see definitions)
  2. Enrolled member
  3. Other Tribal Member veterans
  4. Other Tribal Members

Veteran Preference

Veterans and eligible spouses of deceased will receive special consideration for initial appointments for all positions being filled by the TMBCI.  The intent of this policy is to promote and bring deserved services and benefits to our veterans for the personal sacrifices they have made.  To be considered for a preferential treatment under this policy, candidate(s) must submit copies of verification documents to Personnel Office along with the employment application for eligibility determination purposes.  An acceptable verification document is the discharge of transfer report form DD214.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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